We are seeking a highly motivated individual with effective and efficient administration experience coupled with strong organisational, prioritisation and customer services skills. This role will work within a national team, however at a local level you will be responsible for providing general office administration, site based patient accommodation services and facility coordination. This is a full-time permanent position, where the successful applicant will be required to work across 2 locations; Westmead (3 days a week) and Artarmon (2 days a week). This role has parking that is available on both sites.

What we will trust you with

• Providing accommodation based administrative duties to patients, carers and their families by managing all accommodation bookings, allocations, invoice coordination, check ins and check outs, site orientations, unit cleaning checks and inspections, laundry coordination as well as actioning resident facility-based enquiries.
• Providing office based administrative duties including reception, meet and greet visitors, answering calls, distributing mail to staff and residents, coordinating onsite office events, supporting with onboarding and offboarding activities, ordering stationery and kitchen supplies and ensuring all site registers are updated, and compliance/training requirements are met.
• Coordinating and facilitating onsite contractors to ensure all office and accommodation facilities are maintained in an appropriate and effective manner.
• Performing the Chief Fire Warden role and key responsibilities to ensure all team members understand the sites emergency management plan and evacuation procedures.
• Supporting to the broader team functions with operational patient service requests as required

Does this sound like you?

Essential criteria

• Demonstrated relevant experience in administration, accommodation coordination and customer service
• Ability to deliver administration and service requirements through prioritisation with a timely result
• Understanding of WHS requirements and the ability to identify and escalate risks.
• Strong time management and prioritisation skills
• Highly motivated and well organised
• Strong communication skills including verbal and written
• Experience working in a cross functional team
• Intermediate experience in Microsoft Office Suite

Desired criteria

• Experience with Salesforce or a patient records system
• Experience working within a safety and/or facilities focused role

What you will be proud of

Being part of an organisation that is not only on the path to help cure and conquer every blood cancer (including Leukaemia, Lymphoma and Myeloma) but is committed in ensuring 100% access to the right information, the best treatments, the latest trials, tests and diagnostic tools; and the best supportive care to help people not just to survive - but also to live well. We are committed to building an inclusive and diverse workforce that continues to reflect the community we support. We strongly encourage people from all cultural and linguistically diverse backgrounds to apply, including Aboriginal and Torres Strait Islander people. If you have a disability or special need that requires accommodation, please let us know.  

What we Offer

• Generous salary packaging up to $15,900 and entertainment card $2,650
• A collaborative, innovative and supportive team culture
• Ongoing training and development
• EAP and wellbeing initiatives
• 10 weeks paid parental leave

We want to hear from you! 

If you're interested in this exciting role, please apply with a one-page cover letter and your CV. 

If you would like to find out more about this career opportunity prior to applying, or to view a copy of the position description, please contact the recruitment team recruitment@leukaemia.org.au

CLOSING DATE FOR APPLICATIONS: COB 9 May 2025

Don't delay - apply today! We will be shortlisting and interviewing as we receive applications and may appoint the right candidate ahead of the closing date.

The successful applicant will be required to undergo reference, police, COVID-19 Vaccination and VEVO checks as part of the selection process. The work we do at Leukaemia Foundation involves interaction with people impacted by blood cancer, including those who may be immunocompromised or at higher risk of infection due to other underlying health conditions, therefore all employees are required to be update to date with their COVID-19 vaccinations, unless medically exempt.